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SIUSLAW VALLEY FIRE/RESCUE

CERT BY-LAWS

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SIUSLAW VALLEY FIRE AND RESCUE C.E.R.T.
BYLAWS

BYLAWS

ARTICLE I

The name of this organization is the Siuslaw Valley Fire and Rescue C.E.R.T. C.E.R.T. as used for the name of this organization, stands for Community Emergency Response Team.

ARTICLE II

Aims and Objectives:

To train, educate, and inform the public regarding Emergency Preparedness.

To act as a maintenance group to maintain training and participation of members who have received a certificate, by offering additional training, social activities, and recognition.

ARTICLE III

Location:

The office and principle place of business shall be maintained, and the Board Meetings and Regular Membership Meetings shall be held, at Siuslaw Valley Fire and Rescue, 2625 Highway 101 North, Florence, Oregon.

ARTICLE IV

Board of Directors Meetings:

The Board of Directors meeting dates and times shall normally be on the second Wednesday of February, April, June, August, October, and December at 7:00 p.m.

A majority of the then current Board members shall constitute a quorum.

Regular Membership Meetings:

The Regular Membership meeting dates and times shall normally be on the second Wednesday of January, March, May, July, September, and November at 7:00 p.m. No less than six (6) then current members shall constitute a quorum.

Special Meetings:

All other meetings deemed necessary to facilitate business shall be at the discretion of the membership or the Board of Directors, with at least 7 days notice given. No less than six (6) then current members shall constitute a quorum.

ARTICLE V

Membership:

Membership is open to all those who have satisfactorily completed any C.E.R.T. course, and are willing to serve their community in the C.E.R.T. program on a volunteer basis.

ARTICLE VI

General:

The Board of Directors shall supervise and have the responsibility of running the general and specific business functions of the organization.

The membership shall exercise governance of the organization by selecting and voting for Board Members, voting and use of motions during the Regular Membership meetings and by voting for Bylaws changes.

Questions of issues shall be decided by majority vote of members present at a Regular Membership meeting. Six (6) members attending shall constitute a quorum for the transaction of business at any meeting of the Membership.

ARTICLE VII

Board of Directors:

The Board of Directors shall direct activities of the C.E.R.T. and maintain a trained membership.

The number of Directors shall be ten (10), and shall consist of Advisors (I and II), Chairperson, Vice Chairperson, Secretary, Treasurer, and the following additional Directors: Publicity, Planning, Continuing Education, and Communications.

The Board of Directors shall, during the regular July Membership meeting, appoint a minimum of three (3) members to serve as a Nominating Committee. Prior to the regular September Membership meeting, the Nominating Committee shall select a minimum of four (4) members, willing to serve as candidates for a position on the Board of Directors.

Elections for Board Members, with the exception of the Advisors, shall be held annually during the regular Membership meeting in September. Members shall elect, by a majority of votes cast, individuals from the list of candidates.

The term of office for Board Directors shall be two (2) years. Individuals may serve successive terms.

The offices of the elected Directors shall be determined by the Board members during their meeting in October.

RESIGNATION AND REPLACEMENT OF DIRECTORS

Any Director may resign by giving written notice to the Board of Directors. The resignation shall be effective immediately unless the written notice specifies a later effective date.

If the resignation, or other vacancy, of a Director occurs with the first eighteen (18) months of that Director‚€™s term of office, a willing successor shall be elected during the Regular Membership meeting immediately subsequent to the effective date of such resignation or vacancy.

If the resignation, or other vacancy, of a Director occurs within the last six (6) months of that Director‚€™s term of office, the remaining Directors shall appoint a willing successor during the Board of Directors meeting immediately subsequent to the effective date of such resignation or vacancy.

In the case that a resignation, or vacancy, of the position of Chairperson occurs, the Vice Chairperson shall assume the position of Chairperson upon the effective date of such resignation or vacancy.

RESPONSIBILITIES OF THE BOARD OF DIRECTORS AND STANDING COMMITTEES

Advisor I

Advisor I is the Siuslaw Valley Fire and Rescue Disaster Coordinator appointed by the Chief of SVF&R and:

Acts as an advisor to the Board of Directors of the SVF&R C.E.R.T. and its committees. Holds all rights as a voting member of the Board of Directors, and its committees. Is the liaison person between SVF&R and the C.E.R.T.

Advisor II

Advisor II is the SVF&R C.E.R.T. Program Coordinator appointed by Advisor I and:

Manages all C.E.R.T training courses. Coordinates all C.E.R.T. efforts by SVF&R. Holds all rights as a voting member of the Board of Directors, and its committees. Is the liaison person between the Disaster Coordinator and the C.E.R.T.

Chairperson

To attend and conduct the Board of Directors and Regular Membership meetings. To cast the deciding vote in the event of a tie vote by the Board of Directors. To exercise overall direction of all SVF&R C.E.R.T. activities. To work closely with Advisors I and II. To appoint chairpersons for committee.

Vice Chairperson

To assist the Chairperson with C.E.R.T. activities as required. To act as Chairperson in their temporary absence and to assume the position of Chairperson in the event of the resignation or vacancy of the elected Chairperson. To attend the Board of Directors and Regular Membership meetings and act in behalf of any Director in their temporary absence, to ensure continuity.

Secretary

To take and maintain minutes of all SVF&R C.E.R.T Board of Directors and Regular meetings. To maintain organization corporate records. To prepare reports as required by the State of Oregon or the U.S. Government. To act as Chairperson in the temporary absence of both the Chairperson and Vice Chairperson.

Treasurer

To have charge of, and be responsible for, all funds of the SVF&R C.E.R.T. and deposit such funds in the name of the C.E.R.T. is such banks or other depositories as shall be selected by the Board of Directors. To receive, and give receipt for, monies due and payable to the C.E.R.T. from any source. To disburse, or cause to be disbursed, the funds of the C.E.R.T. as may be directed by the Board of Directors, taking proper vouchers for such disbursement. To keep and maintain adequate and correct account of business transactions, including accounts of its assets, liabilities, receipts, disbursements, gains and losses. Copies of all financial records of the C.E.R.T. shall be kept and maintained at the C.E.R.T. office. Perform other duties incident to the office of Treasurer that may be required by law, the Articles of incorporation or by these Bylaws.

Publicity Director

To publish a C.E.R.T. Newsletter no less than every month, to inform members of activities, training, personal data of interest, etc. To work closely with the Advisors, and to publicize any noteworthy news of any member or activity in the newspaper or with other media.

Planning Director

To be responsible for the planning, set-up, clean-up and follow-up of any C.E.R.T. training exercises. To be responsible for the planning and manning of Safety Week and the Health Fair and any similar activities. To work closely with the Advisors.

Continuing Education Director

To be directly responsible for the planning and follow0up of C.E.R.T. in-service training. To provide continuing education opportunities (First Aid Training, etc). To be responsible for a program for each Regular Membership meeting. To call a special meeting of the Board of Directors and committee chairpersons to ser up a schedule of programs for the year.

Communications Director

To coordinate effective emergency communications within C.E.R.T., in cooperation with other organizations, to further the skills and preparation of C.E.R.T. volunteers and emergency radio operators, and to increase the number of active C.E.R.T. volunteers with expertise in emergency communications. To set up a C.E.R.T. Net using FRS, Amateur Radio, Citizen Band Radio, and other communication device resources between all staging areas and SVF&R Station 1.

To be responsible for updating and distributing phone tree lists. To work closely with the Advisors.

ARTICLE VIII

Standing Committees

Social Activities Chairperson

To establish a committee to plan the social activities needed to maintain a volunteer organization. To work with the Continuing Education Director in providing a yearly calendar of events.

ARTICLE IX

Amendment of Bylaws. These Bylaws can be amended by majority vote of the members attending at a Regular Membership or Special meeting, provided that the change has been submitted in writing and made available to the membership at least 15 days before the meeting.

ARTICLE X

General Provisions

The order of precedence for the legal working of this organization is as follows:

 State Law

      The Articles of Incorporation

      Bylaws

      Resolutions of the Board of Directors

Inspections

All books, records and accounts of the organization shall be open to inspection by the Directors, members and the public in the manner and to the extent required by law. The original or a copy of these Bylaws and any amendments thereto shall be open to inspection by the Directors, members and the public in the manner and to the extent required by law.

Execution of Written Instruments

Contracts or other instruments which the Board of Directors has authorized to be executed, or which may be required by law, may be signed by the President or Secretary. All checks, drafts or other orders for the payment of money shall be signed by the Treasurer and one other Director (Chairperson or Vice Chairperson).

ARTICLE XI

Dissolution

Upon winding up the C.E.R.T. affairs and after paying or mailing provision for the payment of all the liabilities of the C.E.R.T., all the remaining assets of the C.E.R.T. shall be distributed to the Siuslaw Valley Fire and Rescue.

 

Bylaws Certification

This is to certify that the Bylaws of the Siuslaw Valley Fire and Rescue C.E.R.T. submitted herewith to the general membership for approval, were proposed in writing and made available to the membership on September 12, 2005.

Notice to all members of the proposed adoption of the Bylaws and the meeting date were mailed at least 15 days before the meeting.

These amended Bylaws were adopted by a majority vote on November 9, 2005.

CERT Secretary, Paul Cornett.